Process payroll administration

Integration payroll provider
Forward the calendar in its entirety to your payroll provider. This can be done through a powerful integration.
History
Find out how much an employee earns now compared to before.
Audit logs
View changes to performance, leave limits, and wage components.
Weekly schedule
Easily adapt worked hours for labourers and employees with variable pay.
Overtime
Keep track of overtime in the calendar and determine how compensation is made.
Approval manager
Allow the manager to approve leave through their team calendars.
Different employee status
Easily set up a contract with white-collar workers, blue-collar workers and freelancers.
Notifications
Receive a notification when employees request leave or report sick days.
Summary of pay slips*
Get an overview of all wage calculations. This way you can quickly correct any errors.
One-off wage components*
Add one-time benefits and send the data together with payroll administration.
Dimona*
Send all necessary data for submitting the dimona declaration automatically.
* These functionalities are only possible with certain integrations. Read more about it here.

Manage employees

Job function
Enter the employee's job function.
Teams
Specify the team which an employee belongs too.
Manager
Indicate who the employee's manager is.
Segments
Group employees in different groups and classify your employees even more concretely.
Custom fields
Add extra information to an employee's data e.g. their favourite food or what their dress size is.
Documents
Upload important documents and share them easily with employees or the entire workforce.
Contracts
Draw up contracts and have employees sign them digitally.
Templates
Create templates for contracts and reuse them with new employees.
Assets
Assign assets to employees. Keep an overview of who has what resources at their disposal.
Company fleet
Keep an overview of the company fleet: cars, bicycles, motorcycles and more.
Software
Enter the software systems to which the employee has access.
Training courses
Add ongoing training courses and training budgets per employee.
Memories
Set reminders for tasks you shouldn't forget.
Organigram
Automatically visualize the company structure according to teams and managers.
Notifications
Receive a notification when data is added or changed.
Dashboard
Always keep an overview of open tasks, absences and important events.

Streamline HR processes

Workflows
Create customized workflows for HR processes and use them again and again.
Communication
Set up messages in the app and send them via email to selected teams.
Weekly digest
Send a weekly update to the entire team.
Performance Reviews
Keep records of performance reviews on the platform and in the Self Service.

HR reporting

Wage costs
Find out how much you pay per employee, as well as per team, country or gender. Follow the wage evolution.
Payment schedule
See how much you pay monthly, including end-of-year bonuses, holiday pay and fleet costs.
Number of employees
See how many employees are part of the workforce, as well as age and gender distribution.
Number of FTEs
Measure employee retention in your organization using this unambiguous graph.
Who lives where
See where colleagues live on an international map.
Leave limits
Gain insights into who plans their holidays and when.
Overtime
Consult overtime per team. This way you can quickly find out if the workload is too high somewhere.
Training days
Verify that training days are distributed equally across the company.
Sick days
Measure absenteeism through this handy overview of recorded sick days.
Bradford factor
Investigate whether employees often report sick for a shorter period of time.

Functions for employees

Leave requests
See how much leave you can take and send your request.
Download payslip
Consult or download your payslip via the Self Service.
Consult data
Manage your own data. This way you can quickly adjust errors.
Upload documents
Consult or add the necessary documents yourself. From certificates to sick notes.
Sign contracts electronically
Sign your employment contract and other important policies from the mobile app.
Wage circle
Find out how your salary package is composed and what benefits you receive.
HR tasks
Receive reminders from your hr manager when you need to perform a certain task.
Performance reviews
Always refer back to the reports of previous performance reviews.
Assets
Keep track of what assets the company provides for you. Request an additional asset when needed.
Training courses
Check which course you have already followed or request a new one.
Who is who
Find out who your colleagues are and how the organisation is structured.
customer stories

More than 5000 companies choose Officient

View customer stories
"Officiently is the most effective solution to scale your HR organization."
Thibaut Vanderhofstadt
CEO & Co-founder Sortlist
"The purchase of Officient was a no-brainer. As an SME owner, I had to do a lot of payroll administration myself. While now most of these processes can be automated."
Stijn Blomme
business manager web box
"We love the integrated approach of having all employee data in one place. We can now get contracts signed electronically. This is mastering HR administration on a whole new level."
Marc De Swaef
Managing director ACCEL
"Officient offers us a user-friendly overview of all our HR data and a way to quickly gain insights."
Evelyn Broeckx
Office manager Foreach
"Thanks to Officient, we can manage the entire hard side of HR (contracts, payroll information, personal data...) with one platform."
Fé Zenner
HR & finance manager intuo
"Officient is a very intuitive solution. We are still amazed by the positive impact it has had on the operation of our office and HR management."
Steven Pepermans
COO & co-founder Dropsolid