Process payroll administration

Integration payroll provider
Forward the calendar in its entirety to your payroll provider. This can be done through a powerful integration.
Find out how much an employee earns now compared to before.
Audit logs
View changes to performance, leave limits, and wage components.
Weekly schedule
Easily adapt worked hours for labourers and employees with variable pay.
Keep track of overtime in the calendar and determine how compensation works.
Approval manager
Allow the manager to approve leave through their team calendars.
Different employee contracts
Easily set up a contract with white-collar workers, blue-collar workers and freelancers.
Receive a notification when employees request leave or report sick days.
Summary of pay slips*
Get an overview of all wage calculations. This way you can quickly correct any errors.
One-off wage components*
Add one-time benefits and send related data together with payroll information.
Send all necessary data for submitting the dimona declaration automatically.
* These functionalities are only possible with certain integrations. Read more about it here.

Manage employees

Job function
Enter the employee's job function.
Specify the team which an employee belongs too.
Indicate who the employee's manager is.
Group employees in different groups and classify your employees even more concretely.
Custom fields
Add extra information to an employee's data e.g. their favourite food or what their dress size is.
Upload important documents and share them easily with individual employees or the entire workforce.
Draw up contracts and have employees sign them digitally.
Create templates for contracts and reuse them for new employees.
Assign assets to employees. Keep an overview of who has what resources at their disposal.
Company fleet
Keep an overview of the company fleet: cars, bicycles, motorcycles and more.
Enter the software systems to which the employee has access.
Training courses
Add ongoing training courses and budgets per employee.
Set reminders for tasks you shouldn't forget.
Organizational chart
Automatically visualize the company structure according to teams and managers.
Receive a notification when data is added or changed.
Always keep an overview of open tasks, absences and important events.

Streamline HR processes

Create customized workflows for HR processes and use them again and again.
Set up messages in the app and send them via email to selected teams.
Weekly digest
Send a weekly update to the entire team.
Performance Reviews
Keep records of performance reviews on the platform and in the Self Service app.

HR reporting

Wage costs
Find out how much you pay per employee, as well as per team, country or gender. Follow the wage evolution.
Payment schedule
See how much you pay monthly, including end-of-year bonuses, holiday pay and fleet costs.
Number of employees
See how many employees are part of the workforce, as well as age and gender distribution.
Number of FTEs
Measure employee retention in your organization using this unambiguous graph.
Who lives where
See where colleagues live on an international map.
Days off limits
Gain insights into who plans their holidays and when.
Consult overtime per team. This way you can quickly find out if the workload is too high somewhere.
Training days
Verify that training days are distributed equally across the company.
Sick days
Measure absenteeism through this handy overview of recorded sick days.
Bradford factor
Investigate whether employees report sick more often for shorter periods of time.

Functions for employees

Days off requests
See how much leave you can take and send your request.
Download payslip
Consult or download your payslip via the Self Service.
Consult data
Manage your own data. This way you can quickly adjust errors.
Upload documents
Consult or add the necessary documents yourself. From certificates to sick notes.
Sign contracts electronically
Sign your employment contract and other important policies from the mobile app.
Wage circle
See what your salary package is composed of and what benefits you receive.
HR tasks
Receive reminders from your HR manager when you need to complete a certain task.
Performance reviews
Always check the reports of previous performance reviews.
Keep track of what assets the company provides for you. Request an additional asset when needed.
Training courses
Check which course you have already followed or request a new one.
Who is who
Find out who your colleagues are and how the organization is structured.
customer stories


companies already chose Officient

View customer stories
"Officient is the most efficient solution to scale your HR organisation."
Thibaut Vanderhofstadt
CEO & Co-founder Sortlist
"The purchase of Officient was a no-brainer. As an SME owner, I had to do a lot of payroll administration myself. While now most of these processes can be automated."
Stijn Blomme
Managing Director, webdoos
"The integrated approach, all employee data in one place. Even digital signing is provided. This is HR administration mastered at a new level."
Marc De Swaef
Managing director ACCEL
"With Officient, we finally have a user-friendly overview of all our HR data and a way to gain insights quickly."
Evelyn Broeckx
Office manager Foreach
"Thanks to Officient, we can manage the entire hard side of HR (contracts, salary information, personal data...) all from one platform."
Fé Zenner
HR & finance manager intuo
"An intuitive solution that still amazes us in terms of its impact on our office and HR management.
Steven Pepermans
COO & co-founder Dropsolid